Get recognized with ORCID

To assist you in your research, from the grant writing phase through publication of your results, the University Libraries encourages you to register with ORCID to generate a unique identifier that can be tied to all your scholarship throughout your professional career.

What is an ORCID identifier and how does it help you? Once registered (only takes about 30 seconds), you are assigned a persistent identifier (16-digit URI; e.g., http://orcid.org/0000-0002-1825-0097) that distinguishes you from every other researcher, including individuals with the same or a similar name. That is, ORCID serves as a registry that disambiguates names, specifically for researchers. Your unique identifier ensures that the research objects you produce (or have already produced), such as articles, reviews, datasets, media, experiments, lab notebooks, and more, are affiliated with your name and your name only.

For more detailed information, please see orcid.org or this short video “What is ORCID?” from ORCID on Vimeo.

Increasingly, an ORCID ID is required when submitting grant and patent applications, and it is useful at the outset of submitting manuscripts and peer reviews to a publisher. It can be affiliated with items and research data you deposit in the Mason Archival Repository Service (MARS) (or, for large data files, Dataverse) for long-term access and preservation. There is no limit to the records you create—ORCID is free.

ORCID uses APIs to support system-to-system communication and authentication, both to upload and export citation data. You may use your ORCID account as your digital research profile, with updated records pushed into ORCID by trusted individuals on your behalf. You have the option to make your profile as open or private as you like.

As a proponent of research stewardship, the University Libraries encourages the Mason community to create and use an ORCID ID. If you are interested in learning more about ORCID or would like help with registration, contact Claudia Holland (chollan3@gmu.edu) for assistance.

 

Permission Letter Templates

Using Student Work Authorization Form – Use this form if you would like to request permission to use electronic or physical copies of student work.

Model Permission Letters – This site, hosted by Columbia University, has sample permission letters for using copyrighted material in a new work, in a course management system, or online.

Best Practices in Fair Use

Many organizations have written guidelines or best practices to help define fair use for specific audiences or types of content. These best practices provide an important framework for educators, in particular, in the event your decision supporting fair use is questioned by a court of law. American University’s Center for Media & Social Impact has compiled these documents (see CMSI’s Best Practices), or you may link to the document in the list below that is most applicable to your current needs). Topics are bolded for easier identification.

 

Fair Use Evaluation

To help you assess whether your proposed use of copyrighted material is a fair use, complete the online form provided by the Fair Use Evaluator tool. Print out and keep a copy of this time-stamped record, in the event you are asked by a copyright owner or a court of law how you arrived at your decision. Conducting this evaluation after you’ve used the content is not recommended.


Fair Use Evaluator

Fair Use Exceptions for Instructors (for performance and display of copyrighted material in traditional, distance, or blended educational models)

Fair Use Fundamentals

The copyright statute (17 U.S.C.) provides a number of limitations on the exclusive rights granted a copyright holder. The “Fair Use doctrine” is a relatively brief but extremely important limitation that empowers users to copy a portion or, in some cases, all of a work without asking for permission from the content owner. The decision-making process involves your objective consideration of each of the four factors stipulated in § 107 to assess the impact of your use on the rights of the copyright holder. To that end, forms and tools included on this website will assist you in weighing these factors and making a decision about whether your use is a fair use. A definition of “fair use”, as defined in the statute, is a good starting point.Continue Reading Fair Use Fundamentals

Negotiate author rights

Consider using addenda to a standard publisher’s agreement to request a bundle of key rights you will need to share your article. The following examples offer contract language you may draw from to create your own addendum, or you may use one verbatim.

The SPARC Author Addendum is a legal instrument that authors may use to modify their publisher agreements, enabling them to keep selected key rights to their articles, such as:

  • Distributing copies in the course of teaching and research,
  • Posting the article on a personal or institutional Web site, or
  • Creating derivative works.

The Science Commons: Scholar’s Copyright Addendum Engine is another handy tool to help you negotiate author rights. Use it to generate language customized to your manuscript, including a range of access options.

Each addendum gives you non-exclusive rights to create derivative works from your Article and to reproduce, distribute, publicly perform, and publicly display your article in connection with your teaching, conference presentations, lectures, other scholarly works, and professional activities. However, they differ with respect to how soon you can make the final published version available and whether you can authorize others to re-use your work in various ways.

The Committee on Institutional Cooperation (CIC), a consortium of 13 American universities, offers a model addendum to publication agreements that “affirms the rights of authors to share their work in a variety of circumstances, including posting versions of the work in institutional or disciplinary repositories.” This addendum may be modified on a case-by-case basis, as needed, but it offers contract language that ensures authors greater control over their scholarly output.

Need help understanding your author rights? Contact Claudia Holland, Head of the Scholarly Communication and Copyright Office (chollan3@gmu.edu).

Deposit your research and data in MARS

What is MARS?

The Mason Archival Repository Service (MARS) is a service of Mason Publishing and Data Services at the George Mason University Libraries. MARS provides access to the intellectual work of the George Mason University community, archiving Electronic Theses and Dissertations by graduate students at Mason, faculty research publications, and data files.

Why take advantage of MARS?

  • Create a permanent record of your work.
  • Avoid data loss and server maintenance. Not only do we make sure your research isn’t lost on a hard drive crash, we make sure it’s available in current, usable data formats.
  • Increase your impact. Your work will be easy to find in web services like Google Scholar.
  • Migrate your print research into the digital world. We can help you digitize your analog materials and make them available online (depending on copyright).

What can you archive in MARS?

Many journal publishers allow you to deposit preprint (before peer-review) or postprint (final draft after peer-review) versions of published articles in a repository like MARS. Some allow you to archive the publisher’s final version.

In addition to formally published scholarship, consider archiving presentations, working papers, blog posts, and podcasts. We can handle text, image, video, and audio formats.

Consider sharing data that supports your publications by depositing it in or another digital repository. Some granting agencies require applicants to include a data management plan to explain if, how, and when research data will be shared. Learn more about Mason’s Data Services.

Confused about copyright? We can help you sort it out.

Whether you want to increase the circulation of your scholarship or you need help complying with Open Access mandates for your research data and publications, we are here to help. To start publishing your content in MARS, please contact us by using our online form.

Predatory Open Access Publishers

Check out Beall’s List of Predatory Open Access Publishers and journals list if you receive manuscript solicitations from purported academic publishers with which you are unfamiliar. University of Colorado librarian Jeffrey Beall expresses caution in dealing with the publishers he lists because invariably they are in it for the money that can be made from charging authors article processing fees. Often these businesses have questionable review practices, bogus editorial boards, and/or their websites mimic the look of well-established publishers. See The Scientist article for Beall’s explanation of how a publisher or journal winds up on one of his lists or read his criteria here.